Top 10 Gmail Add-ons for Email Management

Enhance your Gmail experience with these powerful add-ons designed to help you manage emails more efficiently, automate routine tasks, and boost your productivity. These add-ons integrate seamlessly into Gmail, offering features from scheduling and task management to grammar checking and e-signatures.

1. Boomerang for Gmail

What it does: Boomerang is a comprehensive email follow-up and scheduling tool that helps you manage your inbox by scheduling emails to be sent later, setting reminders for follow-ups, and pausing your inbox to reduce distractions.

Key features:

• Schedule emails to send at optimal times.
• Set reminders to follow up if no reply is received.
• Pause your inbox to temporarily stop new emails from appearing.
• Track responses to know when your emails are opened or replied to.

Best for: Sales professionals, customer support, and anyone who needs precise control over email timing and follow-ups.

Boomerang’s standout feature is its ability to automatically remind you to follow up on important emails if you don’t get a response, saving you from losing track of conversations¹.

2. Mixmax

What it does: Mixmax transforms Gmail into a powerful productivity hub by adding advanced email features such as templates, tracking, scheduling, and CRM integration.

Key features:

• Create and use customizable email templates.
• Get read receipts and link tracking to monitor engagement.
• Schedule meetings with one-click availability sharing.
• Integrate tightly with Salesforce and Pipedrive for CRM syncing.
• Run drip campaigns and manage tasks without leaving Gmail.
• Add polls, social media previews, videos, and surveys directly in emails.

Best for: Sales teams, recruiters, customer support, and anyone managing high volumes of emails and meetings.

Mixmax streamlines outbound communication by enabling scheduling, tracking, and CRM updates directly inside Gmail, saving hours weekly².

3. Todoist for Gmail

What it does: Todoist lets you convert emails into actionable tasks without leaving your inbox, helping you keep track of important messages and deadlines.

Key features:

• Turn emails into tasks with due dates and priorities.
• Organize tasks into projects and sub-projects.
• Use natural language to set deadlines (e.g., “tomorrow at 3pm”).
• Access tasks from Gmail sidebar or Todoist app.

Best for: Productivity enthusiasts and anyone who wants to integrate email and task management seamlessly.

You can install Todoist as a Google Workspace add-on or Chrome extension, enabling easy task creation and management directly from Gmail³.

4. Grammarly

What it does: Grammarly provides real-time grammar, spelling, and style checking to ensure your emails are clear, professional, and error-free.

Key features:

• Detects grammar, punctuation, and spelling errors.
• Offers writing style and tone suggestions.
• Detects tone to help you adjust formality or friendliness.
• Premium version includes plagiarism detection.

Best for: Anyone looking to improve the quality and professionalism of their email communication.

Grammarly integrates directly into Gmail’s compose window, showing suggestions as you type and helping avoid embarrassing mistakes⁴.

5. DocuSign

What it does: DocuSign enables you to send, sign, and manage legally binding electronic documents directly from Gmail.

Key features:

• Send documents for electronic signature without leaving Gmail.
• Use reusable document templates.
• Maintain audit trails for compliance.
• Sign documents on mobile devices.

Best for: Businesses frequently handling contracts, agreements, or approvals.

DocuSign’s Gmail add-on simplifies workflows by embedding e-signature capabilities into your email process⁵.

6. MailTracker

What it does: MailTracker offers real-time email tracking to notify you when recipients open your emails and click links.

Key features:

• Free real-time notifications on email opens.
• Link click tracking.
• Simple, unobtrusive integration with Gmail.

Best for: Professionals who want to monitor engagement and optimize follow-ups.

MailTracker is a lightweight tool perfect for sales and marketing professionals who need insights on email interactions⁵.

7. Trello for Gmail

What it does: Turn emails into Trello cards without leaving Gmail, helping you organize tasks and projects visually.

Key features:

• Create Trello cards from emails.
• Add due dates, labels, and comments.
• Sync cards with Trello boards for team collaboration.

Best for: Teams using Trello for project management who want to convert emails into actionable items quickly.

8. Right Inbox

What it does: Right Inbox adds email scheduling, reminders, and templates to Gmail.

Key features:

• Schedule emails to send later.
• Set automatic follow-up reminders.
• Use email templates for faster replies.
• Track email opens and clicks.

Best for: Sales, marketing, and busy professionals managing high email volumes.

9. Zoom Scheduler

What it does: Quickly schedule Zoom meetings directly from Gmail.

Key features:

• Add Zoom meeting links to emails.
• Sync meetings with Google Calendar.
• Manage Zoom meetings without leaving Gmail.

Best for: Remote teams and anyone frequently scheduling virtual meetings.

10. GMass

What it does: GMass is a powerful tool for sending mass personalized emails and managing email campaigns from Gmail.

Key features:

• Mail merge with Gmail.
• Automated follow-ups.
• Email list management.
• Campaign analytics.

Best for: Marketers and sales teams running email campaigns.

---

Installation Tips

1. Check reviews and ratings on Google Workspace Marketplace or Chrome Web Store to ensure reliability.
2. Read permissions carefully to understand what data the add-on will access.
3. Test add-ons with non-sensitive emails before integrating them fully.
4. Uninstall unused add-ons regularly to keep Gmail fast and secure.

Security Considerations

• Only install add-ons from trusted developers with good reputations.
• Regularly review which apps have access to your Gmail data via your Google Account security settings.
• Use two-factor authentication (2FA) on your Google account for added security.
• Admins should enforce approval workflows and audits for third-party add-ons in organizational environments.
• Be cautious with add-ons requesting broad permissions, especially those that can read or send emails on your behalf⁶⁷.

---

Start with one or two add-ons that address your most pressing email management needs, then gradually build a tailored toolkit to transform your Gmail into a powerful productivity hub.

Footnotes

1. https://www.boomeranggmail.com/l/email-follow-up-software.html ↩

2. https://www.entrepreneur.com/living/mixmax-transforms-gmail-into-a-powerful-productivity-hub/334507 ↩

3. https://www.todoist.com/help/articles/use-gmail-with-todoist-YMVdMcAx ↩

4. https://grammark.org/grammarly-for-gmail/ ↩

5. https://www.getmailtracker.com/blog/best-gmail-extensions ↩ ↩²

6. https://jumpcloud.com/blog/google-workspace-security-best-practices ↩

7. https://www.youtube.com/watch?v=2R7ilU8tFyc ↩